Display screen equipment assessment form

INSTRUCTIONS FOR USING THIS FORM Complete ALL sections of the form by use of the tick boxes, drop downs or text fields. If you need to add any comments then please use the section at the end of the form (section 7.3).
When completed press the 'SEND' button to submit your assessment.
Location of workstation Company & Building
User Line manager
Date of assessment Assessor
(if not a self-assessment)
Type of equipment Desktop PC
Laptop PC
Other Tablet
Other handheld device
Notes Yes No N/A Action Needed
1 Keyboards        
1.1 Is the keyboard separate from the screen? This is a requirement, unless the task makes it impracticable (such as where there is a need to use a portable device).
1.2 Does the keyboard tilt? Tilt need not be built in
1.3 Is it possible to find a comfortable keying position? Try to create more room for the keyboard, hands and wrists. Users of thick, raised keyboards may need a wrist rest.
1.4 Do you have good keyboard technique? Avoid:
  • hands bent up at the wrist;
  • hitting the keys too hard; and
  • over-stretching the fingers.
1.5 Are the characters clear and readable?
Keyboards should be kept clean. If characters still can not be read, the keyboard may need modifying or replacing. Use a keyboard with a matt finish to reduce glare and/or reflection.
2 Mouse/Trackball   Yes No N/A Action Needed
2.1 Is the device positioned close to you?
Most devices are best placed as close as possible; that is, right beside the keyboard.
  • prevent arm overreaching;
  • Try not to leave your hand on the device when it is not being used; and
  • keep a relaxed arm and straight wrist.
2.2 Is there support for your wrist and forearm?
Support can be gained from, for example, the desk surface or arm of a chair. If not, a separate supporting device may help. You should be able to find a comfortable working position with the device.  
2.3 Does the device work smoothly at a speed that suits you?   See if cleaning is required (for example, mouse ball and rollers). Check the work surface is suitable. A mouse mat may be needed  
2.4 Can you easily adjust software settings for the speed and accuracy of the pointer?   You may need training in how to adjust device settings.  
3 Display Screens   Yes No N/A Action Needed
3.1 Are the characters clear and readable? Make sure the screen is clean and cleaning materials are available. Check that the text and background colours work well together
3.2 Is the text size comfortable to read? Software settings may need adjusting to change text size.
3.3 Is the image stable; that is, free of flicker and jitter? Try using different screen colours to reduce flicker; for example, a darker background and lighter text. If there are still problems, get the setup checked by IT.
3.4 Can the brightness and contrast be adjusted? Separate adjustment controls are not essential, provided you can read the screen easily at all times.
3.5 Does the screen swivel and tilt? Swivel and tilt need not be built in. However, you may need to replace the screen if:
  • swivel/tilt mechanism is broken;
  • work is intensive;
  • and/or you have problems getting the screen to a comfortable position.
3.6 Is the screen free from glare and reflection? Use a mirror placed in front of the screen to check where reflections are coming from. You might need to move the screen or shield it from the source of the reflections. Screens that use dark characters on a light background are less prone to glare and reflections.
4 Daily work routine   Yes No N/A Action Needed
4.1 Do you take regular breaks or changes of activity in your work? Where your work involves intensive use of the IT equipment, take short,
frequent breaks to combat negative effects arising from the sedentary nature of most DSE work
5 Furniture   Yes No N/A Action Needed
5.1 Is the work surface large enough for all the necessary equipment, papers and so on?
Create more room by moving equipment, reference materials and so on elsewhere. If necessary, consider requesting new power and telecoms sockets, so equipment can be moved. There should be some scope for flexible rearrangement.  
5.2 Can you comfortably reach all the equipment and papers you need to use? Rearrange equipment, papers and so on to bring frequently used items within easy reach. A document holder may be needed and positioned to minimise uncomfortable head and eye movements.  
5.3 Are surfaces free from glare and reflection?
Consider mats or blotters to reduce reflections and glare.
5.4  Is your chair stable?  
5.5 Does your chair have a working:
  • seat back height adjustment?
The chair may need repairing or replacing if it is uncomfortable, or you cannot use the adjustment mechanisms.
  • seat height adjustment?
  • castors or glides?
5.6 Is the chair adjusted correctly? You should be able to carry out their work sitting comfortably. The arms of chairs can stop the user getting close enough to use the equipment comfortably. Move any obstructions from under the desk.
5.7 Is the small of your back supported by the chair's backrest? You should have a straight back, supported by the chair, with relaxed shoulders.
5.8 Are your forearms horizontal and eyes at roughly the same height as the top of the screen? You should have a straight back, supported by the chair, with relaxed shoulders.
5.9 Are your feet flat on the floor without too much pressure from the seat on the backs of the legs? If not, a footrest may be needed.
6 Environment   Yes No N/A Action Needed
6.1 Is there enough room to change position and vary movement? Space is needed to move, stretch and fidget. Consider reorganising the desk layout and check for obstructions. Cables should be tidy and not a trip or snag hazard.
6.2 Is the lighting suitable; that is, not too bright or too dim to work comfortably? Contact the Building/Facilities Manager if you have any issues.
6.3 Does the air feel comfortable? DSE and other equipment may dry the air. Circulate fresh air if possible.
6.4 Are levels of heat comfortable? More ventilation or air conditioning may be required if there is a lot of electronic equipment in the room.
6.5 Are levels of noise comfortable? Investigate source of noise and refer to the Building/Facilities Manager.
7 Final questions   Yes No N/A Action Needed
7.1 Has this checklist covered all the problems you may have working with DSE? If not, detail any issues in section 7.3.
7.2 Have you been advised of your entitlement to eye and eyesight testing?  
7.3 Comments Write down the details of any problems below.
No Observations Recommended Actions Date Completed
NOTE: assessments are not one-off occasions.
They must be reviewed whenever there is a change in circumstances or there is any reason for concern from a user, line manager or safety representative.
Please press the 'SEND' button upon completion to submit your assessment.